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    Block unwanted mail in foreign languages Note: This is just a quick reminder that each email account in Outlookand has its own Junk Mail settings.

    So, be sure to select a message in the right account before you open the Junk E-mail Options dialog. The dialog consists of 4 tabs, each purposed to control a certain aspect of spam protection. The tabs' names are self-explanatory: So, let's have a quick look at each and highlight the most essential settings.

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    Choose the spam protection level right for you Options tab You select the needed level of protection on the Options tab, and here you have 4 filtering options to choose from: If you select this option, the automatic Junk Email Filter will be turned off.

    However, if you previously entered some addresses or domains to the Blocked Senders list, they will still be moved away to the Junk folder. See how to turn off the Junk Email Filter completely. This is the most tolerant option that filters only the most obvious junk messages. Low level is recommended if you receive quite few unsolicited emails.

    Setting protection level to High is often considered the best practice to obtain the maximum protection.

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    However, along with spam it may also misidentify legitimate messages and move them to Junk. So, if you opt for the High level, don't forget to periodically review your Junk mail folder.

    If this option is selected, only emails from people you have added to the Safe Senders and Safe Recipients lists will get into your Inbox. Personally, I cannot imagine a scenario when I would select this option, but if you want this maximum level of restrictions, you can choose it.

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    Besides the four protection levels, the Options tab has three other options the last two are active if you choose a protection level other than "No Automatic Filtering": Permanently delete suspected junk email instead of moving it to Junk folder Disable links in phishing messages Warm about suspicious domain names in e-mail addresses While the last two options seem to be very reasonable and safe precautions that cannot harm you in any way, I would rather not enable the first option to Permanently delete suspected junk email.

    The point is that even good messages may occasionally get to the Junk mail folder especially if you opted for the High protection level and if you choose to permanently delete suspected junk messages, then you won't have any chance to find and recover a message mistakenly treated as junk.

    So, you'd better leave this option unchecked and periodically look through the Junk e-mail folder. E-mail messages from anyone on these two lists will never be considered spam regardless of their content. If the junk mail filter mistakenly considers a legitimate message from a particular sender to be spam, you can add the sender or the entire domain to the Safe Senders List. To add someone to your safe list, simply click the Add button in the right-hand part of the window and type an e-mail address or domain name.

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    Another way to add a contact to your Safe list is to right click a message, click Junk and choose one of the options: To have the trusted contacts added to the Safe Senders list automatically, you can check two additional options that reside at the bottom of the Safe Senders tab: If you are connected to an Exchange Server, names and e-mail addresses in the Global Address List are automatically considered safe.

    Why Blocked Senders list is not the best way to stop junk email The Blocked Senders list is the opposite of the two safe lists we've just discussed. At first sight, adding unwanted senders to the Blocked list seems to be the most obvious way to opt out of junk e-mail, but in truth it has very little effect and here's why: Firstly, because spammers won't typically use the same email addresses twice and adding each address to the Block Senders list is a mere waste of time.

    Secondly, if you have an Outlook Exchanged based account, the Blocked Senders list as well as two Safe lists is stored on the Exchange server that allows storing up to addresses in these lists combined. When your lists reach this limit, you will get the following error message: You are over the size limit allowed at the server. As you understand, the shorter your lists are the more quickly inbound email gets processed.

    If all those spam messages come from a certain domain name, then of course, you shall add it to the Blocked Senders list.

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    You can ban the entire domain by simply entering some-spam-domain. Block unwanted mail in foreign languages or from specific countries If you want to stop receiving email messages in foreign languages that you don't know, switch to the last tab of the Junk E-mail Options dialog, International tab. This tab provides the following two options: Blocked Top-Level Domains List. This list lets you block email messages from specific countries or regions. For example, if you select CN China or IN Indiathen you will stop receiving any messages if a sender's address that ends with.

    Though, nowadays when nearly everyone has gmail or outlook. And this brings us to the second option that looks much more promising. This list enables you to eliminate all unwanted e-mail messages formatted in a specific language encoding, i. Messages that have unknown or unspecified encodings will be filtered by the Junk E-mail Filter in the usual way.

    How to keep your Junk Mail Filter up to date Most spam is obvious and easily recognizable. However there are some very sophisticated spammers who diligently research Microsoft's junk mail filter technology, elicit the factors that cause an email to be treated as junk and continuously improve their spam strategies. On the other hand, Microsoft takes good effort to fight the latest spamming techniques and adjusts the junk filter accordingly in order to reduce junk email in your inbox.

    So, it definitely stands to reason to always have the most recent version of the junk mail filter in your Outlook. The easiest way is to turn automatic Windows updates on. Under Important updates, choose the options right for you. As you can see in the screenshot above, my preference is to "Check for updates but let me choose whether to download and install them". Under Recommended updates, you can select "Give me recommended updates the same way I receive important updates".

    Note that you need to have the admin rights to be able to change the updates options. As an alternative way, you can always download the latest version of the Junk E-mail Filter for Outlook,and from Microsoft's web-site.

    How to report spam to Microsoft to improve the junk email filter If even the latest version of the junk mail filter does not catch all spam e-mails that get into your inbox, then you can report such messages to Microsoft and in this way help them improve the effectiveness of their junk e-mail filtering technologies. You can do this using the Junk E-mail Reporting Add-in for Outlook, the download links for Outlook, and bit and bit are available here. Go through the installation process by simply clicking Next, Next, Finish and after restarting your Outlook you will find a new "Report Junk" option added to your Junk filter.

    Now you can report unsolicited messages directly to Microsoft in the following ways: How to take a legitimate e-mail out of the Junk folder As already mentioned in the beginning of this article, even good legitimate e-mail may occasionally be treated as spam and moved to the Junk E-mail folder. No one is perfect in this world, nor is the junk filter: That is why, remember to check your Junk folder once in a while.

    How often you do this is up to you. If you set your filter to the High level to stop as many junk messages as possible, it's a good idea to check often. I check it at the end of my work day to make sure I've covered everything. Clicking Not Junk will move the message to your Inbox and provides you the option to Always trust e-mail from that e-mail address.

    If you'd rather not add a particular sender to your safe list, then you can simply drag a message that was misidentified as junk to any other folder using the mouse.

    E-mails considered as spam and moved to the Junk E-mail folder are automatically converted to the plain text format, any links contained in such messages are disabled.

    When you move a certain message out of the Junk folder, its links get enabled and the original message format restored, unless the Junk E-mail considers that those are suspicious links.

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    How to turn off junk e-mail filtering If important messages that you believe should be in your Inbox often end up in your Junk folder, then you can try to tweak the junk filter's settings as explained earlier in the article. If this does not help and you are still unhappy with the way the Junk Mail filter treats your e-mail, then you can turn it off and use other methods to stop junk email, e. When you select the No Automatic Filtering option, messages from your Blocked Senders list will still be moved to the Junk E-mail folder.

    If you want to completely disable automatic filtering, you can do this in 2 ways: Clean your Blocked Senders list. In the Junk E-mail Options dialog window, navigate to the Blocked Senders tab, select all the addresses and click the Remove button.

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    If you think you might need the Blocked Senders list at some point in the future, then you can disable the Junk email filter in the registry. Browse to the following registry key in Outlook In this way you will have the junk filter completely disabled, including the Blocked Senders list.

    The Junk button on the Outlook ribbon will also be disabled and greyed out. And this seems to be all for today. Quite a whale of info, but hopefully it will prove to be useful and help you get rid of all those ugly spam e-mails in your Inbox, or at least reduce their number. Just remember that all filters, even the most powerful ones, have some false-positives results. So, simply make it a rule to periodically review your Junk folder to ensure that you do not miss any important messages.

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